Bank of Ireland Mortgages Conveyancing Panel Information

The information on this page is designed to keep solicitors and licensed conveyancers abreast of latest requirements changes by Bank of Ireland Mortgages and to assist in remaining on the Bank of Ireland Mortgages Solicitor Panel.

Bank of Ireland Mortgages Conveyancing Panel: Recently Asked Questions

I am on the Bank of Ireland Mortgages conveyancing panel. Can I get an archived copy of a Bank of Ireland Mortgages Part 2 from the CML?
The CML do not keep duplicates of P2 requirements Pre January 2011. We would recommend you contact Bank of Ireland Mortgages directly.

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Can you recommend what we should do if we wish to lodge an appeal being removed from the Bank of Ireland Mortgages solicitor panel?
If you are removed from the Bank of Ireland Mortgages conveyancing panel and you are unaware of or disagree with the reasons for your removal you should: (a) Contact Bank of Ireland Mortgages directly. (b) If there is an appeals process detailed on your letter you should follow the process.

In appealing a decision by Bank of Ireland Mortgages, it may be useful to provide the following information:

  • Comprehensive account of your firm’s conveyancing history
  • Your COMPLETIONmonitor reports, assuming you use the Lexsure software
  • Your recent claims history
  • comprehensive details of all staff in your firm and their position.
  • Note down if a solicitor has been admitted to the role on completion of the Qualified Lawyers Transfer Test.
  • Provide duplicate practising certificates, the firm's current PII schedule and the firm’s accountant's certificate, setting out what percentage of the firm's gross fee income is generated from residential conveyancing

It is encouraging that some firms have been able to regain membership to panels notwithstanding the policy by the respective lenders to refuse panel membership to firms with certain profiles or characteristics. The success is primarily due to the firms’ ability to persuade the lender to make an exception if there is sufficient evidence to reassure them that the firm has a healthy attitude towards risk mitigation.

Given my firm’s membership on the Bank of Ireland Mortgages conveyancing panel how long am I obliged to archive the complete conveyancing file?
The CML Part II requirements of Bank of Ireland Mortgages are silent on this. Most mortgage companies address the issue of file retention via their Terms and Conditions where they generally provide that for evidential purposes, the firm must keep the file for a minimum six years from the date of the mortgage. Data imagining is normally suitable compliance with this requirement. Many lenders point out in that it is the practice of some fraudsters to demand the conveyancing file on completion in order to destroy evidence that may later be used against them. It is therefore important to retain these documents to protect Bank of Ireland Mortgages’s interest. To be absolutely sure of Bank of Ireland Mortgages requirements in this regard please check the Terms and Conditions of Bank of Ireland Mortgages’s conveyancing panel appointment.
Are the Council of Licensed Conveyancers taking any action to protect licensed conveyancers from being removed from lender panels?
As is the case with the Law Society the CLC has initiated discussions with banks and their representative bodies to see whether and how the risks that lenders wish to mitigate could be addressed through the regulatory framework rather than via ad hoc arrangements that can differ from lender to lender. We expect that that the CLC have been in touch with lenders such as Bank of Ireland Mortgages in the recent past.
Can you give me an example of some of the reports available via COMPLETIONmonitor to support my appeal to be reinstated on the Bank of Ireland Mortgages solicitor panel?
There are many reports available, five of which are as follows:
  • Average time frame to send deeds to the lender (calculated from completion date or title registration)
  • Current and historic missed priority dates
  • The percentage of the firm’s business which is conveyancing (broken down into sale/purchase and remortgage)
  • Buy to Let transactions
  • Average mortgage advance
JLT’s PI Insurance renewal form asks if my firm had been removed off any lender panels in the last year. I just became aware that the practice is no longer on the Bank of Ireland Mortgages solicitor panel? Will that effect my PII cover?
The best placed professionals to answer this question are your insurance brokers. The chances are that on the basis that you have not been removed for fraud or negligence reasons that there will be little or no impact. The main reason why a firm would be removed off of a lender panel is due to low volume of conveyancing cases although there may be a number of criteria for Bank of Ireland Mortgages solicitor panel membership. Please remember that it is always important that you complete your insurance forms accurately.
My firm is listed on the Bank of Ireland Mortgages conveyancing panel and due to complete a purchase within the next few weeks. I can not locate a Mortgage Deed for the client to sign. Who do I contact at Bank of Ireland Mortgages to get a duplicate Deed?
You need to contact Bank of Ireland Mortgages to obtain standard documents. The The Council of Mortgage Lenders Handbook has an explicit question for lenders to cite who to contact to obtain standard documents. Bank of Ireland Mortgages in their Part 2’s state:
Please remember to disclose your Bank of Ireland Mortgages conveyancing panel number.

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Average number of days to register title including a charge in favour of Bank of Ireland Mortgages
This information relates to purchase only and not remortgages.
YearDays*
2024 [no data]
2023 [no data]
2022 [no data]
2021 [no data]
2020 [no data]
2019 44.0
* Data aggregated from sources including COMPLETIONmonitor