Allied Irish Bank Conveyancing Panel Information

The information on this page is designed to keep solicitors and licensed conveyancers abreast of latest requirements changes by Allied Irish Bank and to assist in remaining on the Allied Irish Bank Conveyancing Panel.

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Allied Irish Bank Solicitor Panel: Recently Asked Questions

Given my firm’s membership on the Allied Irish Bank conveyancing panel how long am I expected to retain the original conveyancing file?

The CML Part II requirements of Allied Irish Bank are silent on this. Most lenders deal with the issue of file retention via their Terms of panel appointment where they generally provide that for evidential purposes, the firm must keep the file for a minimum six years from the date of the mortgage. Data imagining is normally suitable compliance with this requirement. Many lenders point out in that it is the practice of some fraudsters to demand the conveyancing file on completion in order to destroy evidence that may later be used against them. It is therefore important to retain these documents to protect Allied Irish Bank’s interest. To be absolutely sure of Allied Irish Bank requirements in this regard please check the Terms and Conditions of Allied Irish Bank’s conveyancing panel membership.

Theoretically Allied Irish Bank could request or audit my files as I am on the Allied Irish Bank conveyancing panel. Are there any confidentiality issues that I need to consider first?

We can't comment specifically on Allied Irish Bank. Many major lenders are now introducing ‘file auditing’ as standard practice in relation to completed matters. This raises questions of confidentiality in relation to the borrower and the purpose to which the results of such audits will be put. The starting point is to remember that the file does not belong to your firm, it belongs to the ‘client’. But, of course, we will normally have two clients – the buyer and the lender - and you will owe a duty of confidentiality to each. So basically, you have to separate the file and just send the lender the parts solely relating to themselves. But, of course, as this will basically be correspondence with the lender, mortgage instructions etc.

Check with your COLP but a firm should not send the complete conveyancing file without the buyer client’s express consent – and if he is in arrears with the lender he is hardly likely to agree. However, if the lender can establish a prima facie case of fraud, then you may be under an obligation to disclose the whole file.

The emerging convention is that lenders are including an authority to disclose in loan application forms to counter this problem. Mortgage Express v Sawali, [2010] EWHC 3054 (Ch) indicates that such provisions are valid. Please click here for more information about that case.

My PI renewal application this year contained the following question: ‘Has your Firm been asked by a lender to agree to more onerous terms and conditions than provided for in the UK Finance Lenders’ Handbook?’ My firm is on numerous bank panels including the Allied Irish Bank conveyancing panel. We have Terms and Conditions of appointment which we have to follow. Am I supposed to mention these Terms ?

The concern here is if you are expect to enter into ‘more onerous’ conditions that than the Handbook obligations. You have to try and take an objective view as to whether the Terms relating to the Allied Irish Bank conveyancing appointment (or other terms for other lenders) are ‘more onerous’ than the UK Finance Lenders’ Handbook Conditions. Depending on the Terms you may need to provide details on your renewal form. If you are in any doubt please call your broker to discuss before completing the answer.

I have been a qualified solicitor for nearly 20 years with an exemplary claims record and have been refused acceptance on the Allied Irish Bank conveyancing panel with no explanation. Am I not entitled to to know why?

For most lenders participation on the lender's panel of conveyancers is at the absolute discretion of the the lender. Many lenders reserve the right to accept or reject any application without giving any reason. You should check your original application to join the Allied Irish Bank conveyancing panel to see if you are entitled to a reason.

My partners and I run a small firm on the Allied Irish Bank conveyancing panel. Do you have ideas as to how we can market our practice as carrying out conveyancing in Hendon on the Allied Irish Bank panel?

14 consumers attempt to locate a conveyancing practitioner on the Allied Irish Bank panel every 4 weeks in Hendon. Please contact the team at lenderpanel.com to see how your firm can be identified by those searching for conveyancing in Hendon.

JLT’s PI Insurance renewal form questions if my practice had been excluded from any bank panels in the last year. I just found out that the practice is no longer on the Allied Irish Bank conveyancing panel? Will that effect my PII premium?

The best placed professionals to answer this question are your insurance brokers. The chances are that on the basis that you have not been removed for fraud or negligence reasons that there will be little or no impact. The main reason why a firm would be removed off of a lender panel is due to low volume of conveyancing cases although there may be a number of criteria for Allied Irish Bank solicitor panel membership. Please remember that it is always important that you complete your insurance forms accurately.

I am on the Allied Irish Bank conveyancing panel and scheduled to complete a remortgage within the next week. I can not locate a Legal Charge for the client to sign. Who do I contact at Allied Irish Bank to get a duplicate Deed?

You should get in touch with Allied Irish Bank to obtain standard documents. The CML Handbook includes an explicit section for banks to cite who to contact to obtain standard documents. Allied Irish Bank in their Part 2’s state:

Don’t forget to disclose the firm’s Allied Irish Bank conveyancing panel number.

Find a Lawyer on the Allied Irish Bank Conveyancing Panel

Average number of days to register title including a charge in favour of Allied Irish Bank

This information relates to purchase only and not remortgages.

Year	Days*
2025	[no data]
2024	[no data]
2023	[no data]
2022	[no data]
2021	[no data]
2020	[no data]

* Data aggregated from sources including COMPLETIONmonitor

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