Rooftop Mortgages Conveyancing Panel Information

The information on this page is designed to keep solicitors and licensed conveyancers abreast of latest requirements changes by Rooftop Mortgages and to assist in remaining on the Rooftop Mortgages Solicitors Panel.

Rooftop Mortgages Conveyancing Panel: Recently Asked Questions

Are the CML planning on creating a online directory search tool with a view to to identify law firms on the Rooftop Mortgages conveyancing panel?
Lexsure has not been advised of any intention on the part of the CML to develop such a register.

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In my capacity as COLP for my firm should I be thinking about SRA Handbook implications if my firm is removed off the Rooftop Mortgages solicitor panel?
What you should do largely depends on the reason that your firm has been removed off the Rooftop Mortgages conveyancing panel. The top 3 reasons are as follows:
  1. lack of transactions
  2. the lawyer is a sole practitioner
  3. as part of the HSBC panel reduction.
In these three circumstances it is unlikely that you would expected to take any action. Disclosure and other compliance considerations are more likely to be relevant if the reason for removal is due to breaches of lender requirements or allegations of fraud or negligence. Whether the reasoning should trigger a disclosable 'material' breach will depend on the firm and the circumstances around possible failures to comply with the SRA Authorisation Rules, and the SRA will judge each case on its own merits. Factors such as the detriment or risk of detriment to clients, the scale of the issue and overall impact on the firm will need to be considered in deciding whether a failure is 'material'. As the compliance officer you will need systems to identify patterns of breaches. Even if you don't consider there to be regulatory implications the firms COFA should give some thought to whether she/he needs to take any action as result of being removed from the Rooftop Mortgages conveyancing panel.
Who do building societies allow to be on their Conveyancing Panels?
In the same way that there is a unique Rooftop Mortgages conveyancing panel most building societies, operate a conveyancing panel for solicitors and other conveyancers that the lender will instruct. Terms and Conditions and criteria for inclusion on a building society conveyancing panel vary from lender-to-lender. Having CQS accreditation may be a requirement. Institutional lenders, such as a building society, is a client and is entitled to instruct the solicitor or conveyancer of its choosing (who, in turn, is free to accept or refuse instructions). Therefore, if lender and borrower cannot agree which solicitor or conveyancer should represent them jointly, they would usually proceed on a separate representation basis. The BSA have not published the equivalent of the UK Finance Lenders’ Handbook Part 3s.
My conveyancing assistant has left my firm on short notice. I urgently need to prioritise making sure that charges are registered. That said, how quickly do I need to send deeds to Rooftop Mortgages once the charge is registered before my firm runs the risk of being suspended off the conveyancing panel for Rooftop Mortgages?
Rooftop Mortgages will likely expect the deeds to be sent to them within 10 days of you receiving the TID (unless their specific P2 requirements specifically state that they you are not to send them anything). Most COTs refer to complying with the Certificate of Title referred to in IB (3.7) of the SRA Code of Conduct 2011, published by the Law Society which states that you ‘will despatch to you such deeds and documents relating to the Property as you require with a list of them in the form prescribed by you within ten working days of receipt by us of the title information document from the Land Registry’ As to whether the lender will suspend your panel status this very much varies according to the lender’s own internal policies The more cases you have the more risk you face. Some lenders may take action if there records show that the deeds are outstanding for more than 3 matters. The fact is that if you keep within the time frame then you will have more chance of remaining on the Rooftop Mortgages conveyancing panel.
Our firm had their Rooftop Mortgages panel membership terminated but we have not yet been given an explanation yet. I am completing a CQS application form what details must I report?
In the circumstances please clarify on the application what action you have taken to discover the reasons behind cancellation of your Rooftop Mortgages panel status. In particular please provide details if you have received communications from the lender. E.G. before cessation of your panel membership did you receive any letters or calls from the lender advising you as to their reasons?
Our practice is on the Rooftop Mortgages conveyancing panel and scheduled to complete a remortgage within the next few weeks. My file does not contain a Mortgage Deed for the client to execute. Who do I contact at Rooftop Mortgages to get a duplicate Deed?
You need to communicate with Rooftop Mortgages to obtain standard documents. The CML Handbook incorporates a specific inquiry for lenders to enumerate who to contact to obtain standard documents. Rooftop Mortgages in their Part 2’s state:
It is likely that you will need to disclose the firm’s Rooftop Mortgages solicitors panel number.

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Average number of days to register title including a charge in favour of Rooftop Mortgages
This information relates to purchase only and not remortgages.
YearDays*
2024 [no data]
2023 [no data]
2022 [no data]
2021 [no data]
2020 [no data]
2019 [no data]
* Data aggregated from sources including COMPLETIONmonitor